Cargo Examination


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Every country has customs trade partnership programs based on which they conduct the cargo examination for entry of any international load. Government agencies and homeland security work hard at creating the best laws and regulations for trading and security purposes. You'll also find a customs officer or customs broker working on preparing for an intensive examination that you may require before you import or export an order. However, is it always easy to find the right person for the job? If you have imported goods, you can't be sure what type of intensive exams the cargo would require.

Unless you hire someone who can help with the inspection after the container arrives, such a person would be experienced in foreign territory goods and customs and border protection rules. That way, you won't have to worry about the supply chain getting affected. It is always better to be safe than sorry. You can't expect the less experienced people to do that hefty job for you. It would take them much longer to understand the rules and regulations of foreign trading. It's all about doing your research right before hiring someone who can save you time.

Hire Local Professionals for Cargo Examination

Geolance is a platform that helps businesses and individuals find the right customs officer, broker, or agent for their needs. We provide an easy-to-use search engine that allows you to filter by location, language is spoken, experience level, and more. You can also read reviews from other users who have worked with them in the past. If you'd like to search for your nearest customs agency, Geolance provides an easy-to-use map that can help you find the resources you need. We also provide phone numbers and address for all agencies, so there's no guesswork involved, either.

Cargo examination is the most important process of trading. You can't be sure what type of exams or inspections your cargo may require before entering foreign borders. The laws and policies vary from country to country, so it's always better to be safe than sorry. With so many options available, it can be not easy to know which one will best suit your needs. That's why we created this simple tool – so you don't have to waste time searching through hundreds of results trying to find what you need. All our agents are vetted and verified before they appear on our site - ensuring only the highest quality professionals make it onto our list!

What Is Examination in Shipping?

Cargo examination, also known as physical inspection or cargo inspection, is a process by which customs officers and other government officials determine if the documents and goods being imported or exported are accurate. This means that either the import/export was done illegally or something suspicious about the cargo. If anything is suspicious, it may be held for further inspection at a different location, away from public view. This may include a detailed examination of the cargo or a source document, an interview with the importer/exporter, and even a test on trade law. The specific procedures will vary by location and type of cargo being examined.

Border protection and security purposes make it crucial for customs to examine the shipments as soon as they cross borders. Every person and company involved in the shipment needs to follow certain laws and regulations to be as smooth as possible. From a freight forwarder to a container in charge, everyone has their own set of rules to follow before shipment. They have to be prepared for the right examination because the customs officer won't always let the goods go with a non-intrusive inspection. Sometimes companies have to provide personal data and business information to ensure all acts are followed before and after shipment.

Intensive Exam

An intensive exam is the physical examination of your cargo containers by customs officials. The examination process requires the container to be transported off-site, and it's performed at a secure location. Given the intensive nature of the exam, it can be delayed by a few weeks. The goal of the intensive exam is to ensure that the cargo and documentation match and there aren't any issues with customs compliance. However, you should be prepared for additional charges if customs seize your product during the intensive exam. Let's look at what you need to know about intensive exams and how they can affect your business. The exam usually takes around 2-3 weeks to complete but can take longer depending on how complex your documentation and shipment are.

The goal of the intensive exam is for customs officials to verify that the cargo matches the corresponding documents and there aren't any issues with customs compliance. Like the pre-examination process, an intensive exam was not possible until the cargo was placed in a container. Given that there isn't any room for additional cargo or persons, an intensive exam cannot be performed before the cargo is properly packaged and sealed. Immediately after completing your pre-examination process, you're able to request an initial inspection of your shipment; this is required to allow customs officials to perform an initial assessment of your cargo. If you fail to request an inspection, you're required to wait for the next available slot instead of moving onto the intensive exam process.

When you're ready to move onto the intensive exam process, it's important to ensure that your shipment is placed in a secure location and it's possible to move the container. Before your shipment is physically examined for an intensive exam, you're required to request a slot; this can be done by contacting Geolance. Put simply; we'll ask you further details about your specific business and how we can help with cargo examination. Based on your shipment, we'll be able to recommend the best method for handling your intensive exam process. You can contact us by phone or through our online inquiry form.

Cargo Inspection System

The cargo inspection system helps the UEE to monitor and regulate goods coming in and out of planets. Under normal circumstances, shipments are not checked unless they exceed a certain mass (a few tons). However, recently there has been a rise in smuggling and illegal activities. As such, cargo inspections have increased dramatically - local security forces must inspect any shipment over 100C before it is allowed to enter the port. The system works like this: after you land, your ship will be escorted (just like normal customs) to a cargo facility, where the shipment will then be scanned and checked for contraband. This process usually takes about three days, so if you are moving anything illegal, I would advise against it.

There's no way to avoid this inconvenience. You can take precautions before you leave home, but it may be unavoidable even then. The best thing you can do is get your ship inspected and on your way (after all, doing so will not result in any criminal charges). If you remain clean, coming back through the checkpoint shouldn't be an issue. It would probably help if you didn't antagonize the inspectors; they've been getting jumpy recently because of the increased smuggling activity. The cargo inspection system is still being fine-tuned so that systems may change in the future. Keep this in mind when you are preparing your shipment. The following commodities will not be inspected:

  • Agricultural Goods (includes Flora and Fauna)
  • Animal Meat and By-Products
  • Non-Toxic Waste

Cargo that matches the type of ship you are flying (i.e. if your ship is an RSI Constellation, then any cargo in your hold will be ignored). If you have anything else, it's best just to declare it. If you try to hide something or bribe your way past, there's a chance your shipment may be seized, and criminal charges will be filed against you - this has recently happened, so don't take the risk. Don't even bother trying to forge shipping documents; inspectors are trained to spot these kinds of things.

Border Protection

The physical examination of your cargo and personal effects is a vital part of the import and export process. Knowing what you can and cannot bring into or out of a country can save you time and money. Certain items are simply not allowed to be shipped. Prohibited or restricted articles include drugs, weapons, child pornography, fresh produce, and any number of other categories that vary by country. Check the Customs website of the country where you plan on shipping your goods for more information before you ship. If you are sending cargo through another country, be aware that the import rules of the country you are shipping to may not agree with those of your home nation, so double-check before you ship. Cargo examination is there for a reason, so unannounced changes in policy should always be expected.

Many countries will allow personal effects of new and returning residents to enter duty-free and certain goods for use in the home, such as tools of the trade. However, if you plan to import unusual or more expensive items than those typically found in the country, you will need to prove that they are for personal use. Customs officials may ask you to provide receipts and serial numbers and wish to see your home. If your cargo is altered in any way from its original state (e.g., the power cord cut to fit a different country's electrical system), there may be customs duties or other fees involved.

Rules regarding food vary widely by country, so be sure to check before you send or carry any food across a border. In the United States, for example, certain food items may be sent as long as they are marked "for further processing" and do not require refrigeration. Items such as cheeses and fresh meat from the US cannot simply cross an international border without meeting specific requirements for packaging and labeling. In some countries, fruits and vegetables may require permits or have specific seasons when imported.

Customs Inspections

Every cargo entering or leaving the country must be examined by an authorized officer. It is advisable to know what goods are prohibited in the country of destination or transit to avoid rejection by Customs. You should also be aware of the duty rates, tariff classification, and other import requirements for your cargo. Customs officers inspect and examine the quantity and type of goods in a shipment. They check if the correct documents (commercial invoice, bill of lading, packing list) are attached to the goods when they arrive in or leave the country. These documents will be used to determine your tariff classifications and duty rates.

The first step is to find out from the carrier what documents you will need to present at a foreign port of entry or destination and make sure you have them. This is part of the preparation stage of your cargo. You will also need to check whether the documents need to be translated into the language of the country you are moving through or shipping from. If this is the case, it is highly suggested that you use a translation service to avoid any possible issues with documents being rejected. Each country's customs regulations specify how much time your shipment must be held in port for customs or other authorities to examine it before release or re-export.

As a responsible importer, you are responsible for the customs clearance of your cargo. You are also responsible if the shipment is held up at customs for any reason. If this happens, your shipment will either be released or denied entry. Customs may hold the cargo as a result of discrepancies on the Entry Summary (Customs Form 7501), incorrect classification of the goods, importer statements that are not consistent with statements made on other documents, defective documentation, or lack of information to determine duty and tax liability properly.

If your shipment is in transit through a foreign country, but you are not its final destination, check with the carrier whether it will be cleared by that foreign country's customs or whether it will be transferred to another carrier. If the latter is the case, you should avoid presenting documentation that shows another customs authority has already cleared your cargo. When in doubt, check with the carrier or relevant government authorities for advice on proceeding. You can ask your freight forwarder if it will give you a written guarantee that the goods have cleared customs and that release to the consignee will be executed by the government when due.

Marine Container Examination Process

It is a common practice in the industry for each party to have an independent surveyor examine a container before loading, conveyance, or storage. The Marine Container Examination Process should be viewed as a tool to protect your interests. The goal is to discover any existing or potential problems prior to loading and conveying the cargo. An examination system should be in place prior to shipment; it is not a one-time event. The process should start with the date and time of the first examination by the loader. Once a container is locked, it becomes "theirs." Their responsibility is to provide you with a clean and watertight container.

Before the cargo is loaded, the stowage plan should be prepared. The plan should identify where the cargo is to be loaded, the type of cargo, its dimensions and weight, the location of valves or other equipment that may affect stowage plans, the position of hazardous materials (e.g., paint thinners), etc. This plan should also describe how each item will be secured to the container floor, walls, ceiling, and overhead beams with securing devices provided by either party. Each container has a specific number assigned to it, which remains unchanged throughout its existence. It can act as an inventory number for your goods in case there are problems locating them at their destination port.

As stated earlier in this article, you should expect your freight forwarder or logistics service provider to assist you throughout the process of booking your shipment and finalizing all documents. If you decide to use a third-party service provider, ensure that the company is well-established and reputable. When goods are transported by sea, it is advisable that they be examined for any damage before shipment. Cargo examination may only be done after booking your shipment and finalizing all documents through your freight forwarder or logistics service provider. It is also highly recommended that you arrive at the port where your shipment will depart as early as possible to allow time for a complete check of the container before loading begins. The mentioned procedures should guide taking care of what needs to be done before your shipment's departure.


Our team will work hard to ensure that all regulations are followed, so you won't be fined for not following them correctly. You'll also find out what type of intensive exams the cargo would require before it's allowed into the country or exported from it. This way, you'll know exactly what to expect when importing or exporting goods in the future! If this sounds like something you'd like to do, post a project with us today! We're ready and waiting for your call! It doesn't matter if we've worked together before – we always welcome new clients with open arms because our goal is always 100% customer satisfaction.

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